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Sophisticated Solution
 Compliance-certified
maintenance records for aircraft, engines and components are
utilized for regulatory, financial, insurance and research
purposes. Handling, processing, storage, retrieval and upkeep of
these records are a mandatory expense. Also, users of these
records are typically highly specialized personnel whose skills
are better utilized in technical work rather than clerical
functions.
The AirVault Technical Records Hub facilitates a streamlined paperless
solution that fully supports a “green” environment. Any
maintenance document in any file format can be entered at its
source into AirVault and be available worldwide
in real time for processing from any location, using only an
Internet connection. In addition, workflow alerts notify
authorized users of actions on those records via any mobile
device.
Audits, queries and reports for operators,
owners, lessors and regulatory agencies can be easily managed
remotely. The Hub supports automatic records encryption and
protection and usage tracking—down to the point of user
keystrokes in the system—can be logged. Considering that the
value of an aircraft, engine or component is “just metal”
without its records, the AirVault Technical Records Hub is a must
for your organization.
Benefits
Among its many benefits, the AirVault Technical
Records Hub offers:
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A totally paperless solution;
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Faster, more-efficient and more-accurate
records capture, storage and availability;
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Elimination of system support or
maintenance burden of IT staff;
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Easier regulatory compliance;
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Disaster recovery and business
continuity;
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Full integration with popular third-party
maintenance systems through the Hub’s API.
Features
The AirVault Technical Records Hub stores information
for an entire fleet, including all aircraft technical records
such as airframe, engine, component, engineering orders,
maintenance manuals, procurement documents, and maintenance
personnel records.
All fleet, engine and component records are
stored by tail or serial number, making the assembly of an
electronic aircraft history an easy task for owners and lessors.
In addition, records audits for lease agreements and regulatory
oversight are easily generated, even remotely. When a record is
checked into the Hub, you don’t have to wait for a hardcopy or
physical record. Once the business process is executed,
annotations and overlays can be made. Plus, a complete audit
trail of records use is provided.
Most airlines store technical records in
paper form in file cabinets as well as electronic form in
in-house computer systems. To save space, paper records are
frequently shipped in part to off-site storage facilities at
considerable expense. Some airlines turn to conventional image
and document management systems to save costs, but these methods
are not well suited for aircraft records-keeping. The AirVault
Technical Records Hub, however, is uniquely designed
specifically for aircraft records.
The AirVault Technical Records Hub
in Use Today
The AirVault Technical Records Hub is based on mature,
proven technology, managing over three billion records
for over 10,000 users. Airlines are astonished at the benefits
and savings in time and overhead when they integrate this system into their operations.
In one case study, a US
passenger airline with a fleet of over 540 planes and five
maintenance facilities had the usual mix of paper and electronic
records. Paper records were stored in file cabinets and off-site
long-term storage. Most digital records were found to be stored
on obsolete and now-inaccessible optical media. They had no
workstation-based record searching or retrieval, and they could
not provide access to their records to stakeholders or to the
FAA.
After adopting
AirVault, they
now have anytime access to their records via web browsers
everywhere. A single paperless system handles all of
their maintenance records, and the system is integrated with
their maintenance software systems.
On an as-needed basis, the
FAA and other third parties may be granted access to limited
repositories in just a few minutes.
This airline's confidence in
the AirVault Technical Records Hub is so high that they now destroy all paper records
after thirty days. All five maintenance facilities upload their
records directly to the system, provide quality assurance from one
central location, and make the records available the same day
they were uploaded.
They have begun expanding
the use of AirVault to payroll and finance, warrants, and contracts.
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